For patent professionals, IP managers, and R&D teams, the ability to efficiently share insights, streamline data management, and organize vast patent datasets can make all the difference between staying ahead or falling behind. At LexisNexis, we are committed to empowering our users to collaborate effortlessly while maximizing productivity. Our latest updates to PatentSight+, focus on improving how teams work together, share critical information, and act quickly on insights with enhanced collaboration features.
Effective sharing of information is crucial for any team handling complex projects, and this is especially true in IP management. PatentSight+ sharing functionality transforms how patent data is distributed, reviewed, and acted upon across teams and departments. Whether you’re collaborating internally within an IP team, with legal counsel, R&D, or senior management, the ability to share workbooks containing patent portfolios, competitor landscapes, or technology assessments means key stakeholders can quickly and easily access vital data.
The enhanced flow of information reduces silos and makes it possible for everyone to contribute to the strategic use of patent data. By sharing a centralized resource like a workbook, all involved parties—whether decision-makers, technical experts, or IP analysts—are kept in sync. They can access the same up-to-date information and provide input in real-time. This allows the team to drive forward strategies that are data-informed and aligned with the overall organizational goals.
A crucial aspect of any sharing is ensuring that the intended recipient knows they’ve received something. With our new feature, PatentSight+ now sends notification emails when workbooks are shared. This ensures that colleagues are alerted immediately when granted access to a new workbook. This reduces the chance that critical information is missed or delayed. With this feature, PatentSight+ ensures that collaboration is seamless and immediate.
Different team members play different roles in the patent analysis process. PatentSight+ sharing functionality is designed to accommodate this diversity. For example, while certain stakeholders may only need access to review information, others may need to provide input or feedback. That’s where our “Reader” and “Reviewer” seats come in.
“Reader” seats are ideal for team members who need to stay informed but don’t need editing privileges. They can access shared workbooks, review the data, and stay up to date. However, they cannot make changes to the workbook’s structure or data. On the other hand, “Reviewer” seats allow for more interaction. This seat lets users give feedback via custom fields and drill into search results. The tailored options enables a balanced approach. The right people have the right level of access, minimizing risk while still encouraging meaningful collaboration.
Sharing is not just about distributing information; it’s also about gathering feedback. PatentSight+ classification builder supports a collaborative approach. Users can mark patents as relevant or irrelevant, collecting feedback from peers across the organization. This feedback loop is invaluable in refining patent classifications, ensuring that the most strategically significant patents are brought to the forefront. Teams can work together to decide how patents should be categorized. This, creates a stronger, collective intelligence that drives better business decisions.
The ability to share classification tasks and solicit feedback means that organizations can avoid the bottleneck of having all decisions rest with a single individual. Instead, diverse perspectives from different teams can contribute to more robust and accurate patent classifications. This is critical when assessing large portfolios or reviewing complex technology areas.
Organization within shared patent datasets is key to optimizing the value of that information. PatentSight+ enables you to organize patent data using tags and custom fields, adding layers of visibility and precision to your analysis. When sharing workbooks with these features, team members gain access to a highly curated and customized resource. Tags allow users to group patents into categories that matter most to the organization—whether that’s by technological focus, geographical importance, or specific business initiatives.
Custom fields take this one step further. They allow the inclusion of tailored metrics, ratings, or notes that reflect an organization’s unique perspective on patent quality or risk. For example, a custom field might highlight strategic importance, licensing potential, or litigation risk, giving each team member insight into why certain patents matter. When shared across teams, these tags and fields streamline discussions and decision-making, ensuring that everyone can immediately understand the context and relevance of the patents.
The value of sharing within PatentSight+ is clear—by providing tools that provide enhanced collaboration features, streamline data organization, and allow for real-time feedback, PatentSight+ significantly boosts the productivity and decision-making capabilities of your team. By centralizing patent data and making it accessible to the right people at the right time, organizations can reduce redundancy, eliminate communication gaps, and enhance the overall effectiveness of their IP strategy.
Increased sharing also leads to faster decision-making. Instead of spending hours compiling reports or sending multiple emails to distribute insights, users can simply share a workbook. This instantly gives colleagues access to everything they need. As team members add comments, tag patents, or update fields, everyone stays aligned and informed, enabling swift and confident action on patent matters. The introduction of notification emails ensures that important updates are never missed, so teams can remain agile and responsive.
At LexisNexis Intellectual Property Solutions, we believe that collaboration is key to innovation. With the new features in PatentSight+, we’re making it easier than ever to drive organizational value and productivity. Try these new capabilities today. Discover how streamlined sharing can empower your teams to unlock the full potential of your patent data.
